New Hire Reporting Required in PA

May 22, 2007

All Pennsylvania employers are required to report all newly hired employees to the Pennsylvania New Hire Reporting Program within 20 days of the date or hire. Pennsylvania will match New Hire Reports against its child support records to locate non-custodial parents, establish child support orders, or enforce existing orders. Pennsylvania will also transmit the data to the National Directory of New Hires to match against child support orders from other states.

Employers may report their new hires by any of the following methods:

  • W-4 Form – Date of hire, contact name and contact phone number must be listed separate, signature date is not a valid date of hire. Please make sure you complete all employee and employer information including lines 10 & 12.
  • New Hire Form
  • Diskette or Magnetic Tape
  • E-mail or FTP

An employee must be reported as a "new hire" under the following conditions:

  1. a new employee
  2. a former employee who is:
  • rehired following termination,
  • rehired following separation,
  • returning to work following a lay off, or
  • returning to work following a requested leave of absence without pay greater than 30 days

If the employee does not fall into any of the above categories, the employee does not need to be reported as a new hire. A temporary agency does not need to report an employee for each work assignment.

State Website addressing FAQs: